Sample professional reference from the place of work. ✔ Sample characteristics from the place of work. Sample characteristics for an employee to receive a state award

There are no strict restrictions when writing a description from your place of residence. In the manner of writing, it has much in common with a work description. Mandatory requirements are to indicate the period of residence at the named address and collect information from neighbors.

Below are possible samples.

CHARACTERISTIC

On Ivanov Ivan Ivanovich, born in 1972.
Residence address: Samara, Lesnoy Avenue, 20, apartment 297
From Petrov Petr Petrovich.
Ivanov Ivan Ivanovich and his wife Ivanova Ekaterina Aleksandrovna have been living at the specified address since 1990. During all this time, Ivanov I.I. has established himself as an exemplary citizen, maintaining good relationships both in the family and in communication with neighbors. Participates in public meetings and required work performed in the home and surrounding areas. In conflict situations with neighbors, he is not noticed, but on the contrary, he is friendly and, if possible, helps them.

Sample characteristics from neighbors

for Afanasenko Pavel Ivanovich
date of birth: 04/25/1979
place of birth: Moscow
residential address: Samara, st. Pervaya, 3, apt. 23

Afanasenko Pavel Ivanovich has lived at this address since 1993.

He is married and has a daughter (born in 2002), who also live with him at this address.

During his stay, he did not create any difficulties and was not noticed in any conflicts with neighbors. He is characterized only positively by his neighbors; he is polite in dealing with elders; in general, we can characterize him as a polite, sociable and kind person.

Afanasenko Pavel Ivanovich maintains good relations with his neighbors, can always help his retired neighbors in difficult situations, and never refuses help.

He takes an active part in public affairs, in the social life of the courtyard, and actively participates in community cleanups.

Also has good family relationships. Takes an active part in raising the child, walks with him.

Signatures:
Number:
Date of:

How to write a personal reference for a person

Household characteristics are important in cases of initiation of a criminal case, when reviews of surrounding people can affect the future fate of a person. In other cases, such a characteristic may be necessary when considering guardianship and adoption rights. In the absence of a sample, you can write a household description yourself.

When writing, the following rules should be observed:

1. The characterization should be written on behalf of the people living in the neighborhood. The minimum number of neighbors who agree to sign must be three people. You must first write down their exact addresses and passport details.
2. You will need a standard sheet of paper, as well as a pen with blue or black ink. It is necessary to provide fields, since in the future the characteristics will be filed with the file. On the left side you need to retreat at least 2 centimeters, from above, below and from the left edge - approximately 1.5.
3. The title is located in the middle. The word "Characteristic", then the person's full name. Next, when filling out the line indicating the address, you need to write your full last name with initials. You must also indicate your date of birth.
4. The phrase with which you should start writing the text of the description itself is standard - “We, the undersigned”...
5. Next, you need to indicate the surnames with initials that belong to your neighbors. When writing the semantic part of the text, you need to mention general characteristics (kind, neat, responsible, etc.). It should be mentioned whether there were any incidents involving rule breaking and excessive drinking. It is also very important to indicate whether the person was active in public works (subbotniks, meetings).
6. In cases when it comes to parole, or guardianship or adoption, it would not be amiss to express an opinion about the family situation - whether this family is able to provide adequate support to the person being characterized.
7. In conclusion, you must indicate the exact name of the organ for which the characteristics are intended. The names of neighbors, as well as their exact addresses and data, must be indicated in the same order in which they appear in the characteristic itself. The signature of each neighbor mentioned is required. You should also confirm the characteristics with the local inspector. A stamp from the local HOA or housing office may be required.

Every person strives to find a well-paid job in which he will have prospects for career growth and a full benefits package. But today, employers no longer pay special attention to the documents provided by applicants on the availability of higher or specialized education.

Owners of commercial organizations and individual entrepreneurs want to know how a person has proven himself in his previous workplace and what claims his former management has against him.

That is why in mandatory list of documentation, which is necessary for employment, many employers include a reference from your previous place of work. People may also need this certificate to submit to various authorities.

What it is

Characteristics from the place of work are document, which does not have a unified form. It is drawn up on a regular piece of paper, but all the details required by law are indicated.

The profile must also contain information about the staff member:

• personal data;
• professional skills;
• human qualities;
• ability to get along with a team;
• established relationships with management, etc.

The characteristic is document, intended for internal use. After official employment, it is added to the personal file of the new employee and will be stored there until it is put into the archive. This document may also be intended for external use. For example, a government agency makes a request to the employer, and he must issue a corresponding certificate.

As for a positive characteristic, an employee of an organization can receive it only if he is a highly qualified specialist, has proven himself well in the team and has excellent relations with management.

It is worth noting that the last point in this matter plays decisive role, because if an employee has a conflict with his superiors, then, when the opportunity arises, he will be reminded of all his actions.

How and by whom is it compiled?

Characteristics from the place of work are compiled authorized person. In large organizations this function is performed HR employee. In small companies, all personnel work, as a rule, falls on the shoulders of accountants, so it is they who will draw up this document.

The document is created in the following way:

1. An organization can use its own letterhead. You can also use a regular sheet of paper, A4 format, on which the company details are written at the top.
2. In the case when a characteristic is requested by any department, the official must indicate that the characteristic is issued upon request No.... dated.... numbers and sent to a specific authority.
3. If a reference is issued at the request of an employee, then it indicates that it will be valid at the place of presentation.
4. The document indicates all available information about the employee. His professional abilities and personal qualities are also described.
5. The manager signs the reference.

Which bodies and institutions may be needed?

Characteristics from the place of work can be provided in next authorities:

1. In an organization where an individual plans to find a job.
2. To law enforcement agencies if the employee has committed an offense falling under the Criminal Code.
3. In court, when representatives of the court need to prove that a participant in the process has positive qualities and can be given a chance to reform.
4. To the consulate when an individual needs to obtain a visa.
5. To the military registration and enlistment office.
6. To a financial institution, if an individual plans to receive a large loan.
7. To the drug treatment clinic.

What you need to indicate

In the description of the official responsible for the preparation of such documentation, it is necessary to indicate the following information:

1. The personal information of the staff member is indicated. Such information is provided only if the employee has given written consent to the disclosure of his personal data.
2. Certain points from his biography are indicated, for example, serving in the Armed Forces of the Russian Federation, studying at a university, etc.
3. The personal qualities of a full-time employee are indicated, for example, what kind of relationship he has with management and the work team. Does he have reprimands, does he violate discipline, etc.
4. Professional skills are indicated.
5. All merits are indicated, for example, gratitude, encouragement.

It is worth noting that Federal legislation not clearly defined list of information that should be reflected in the characteristics. The management of organizations, at their discretion, provides information about their full-time employees. But, all information indicated in the characteristics must be truthful And reflect information as much as possible about individuals.

As for the narration style, the official must present the information restrained, not allowing expressive-emotional transitions. Since the specification is a document, the text in it must be understandable and sufficiently capacious.

An employee of the body to which the reference will be provided must easily understand the information presented and get a complete picture of the individual.

Characteristics in the text not allowed use of colloquial and profanity. Also, an official should not allow abbreviations of words and entire expressions. It is not recommended to use personal pronouns in such a document when describing the qualities of a staff employee.

Examples

If it is extremely important for an employee to receive positive characterization, then he should approach the manager and ask him to issue the required document. As a rule, management always tries to accommodate their employees, especially if a reference is requested from a government agency.

For an employee

To the police or court

When drawing up a positive reference for a court or law enforcement agency, the official must note all outstanding employee achievements. Emphasis should also be placed on his personal qualities, respect for the work team, etc.

For a student at the place of internship

During the internship, students must take into account one important point. Upon completion, they will have to contact the head of the organization in which they temporarily performed professional duties.

That is why, from the first day of their internship, they should establish good relationships with both the team and their superiors. In this case, they will be guaranteed a good grade.

It is worth noting that some heads of organizations that accept trainees entrust them with the process of compiling characteristics. After completing such documents, they only put signatures and seals on them.

When compiling such a characteristic, it is necessary to indicate in which division of the organization did the student do his internship?. It should also be noted what skills he has acquired and what level of professional training he has. IN mandatory the recommended rating is indicated.

Degree of influence and necessity

Characteristics from the place of work may have something like: essential, and insignificant value. It all depends on the purpose for which this document is requested and to which agency it will be provided.

In the case when an individual plans to apply for a prestigious job, a positive reference issued by a former employer can significantly increase his chances of occupying a vacant position.

If the reference is submitted to the court or to law enforcement agencies, then the information contained in it is positive may alleviate the plight of an individual. For example, this document may serve as the basis for a mitigation of punishment.

If the manager gives a negative assessment to a former or current employee, then such a characteristic will only aggravate an already difficult situation.

If an individual plans to obtain a visa, the consulate will issue it only if there is a positive characteristic. This is because most foreign countries take who enters them very seriously.

Citizens who plan to visit foreign countries with a poor record will be considered potential lawbreakers and are 100% likely to be denied a visa.

Regarding the characteristic that is requested financial institution for a person planning to receive a large loan, then even if it is framed in a positive way, the applicant will not be guaranteed a positive decision. In most cases, such a document is required when applying for mortgage programs.

Who signs

The completed reference is signed by the head of the organization where the individual is officially employed or worked. This function can also be performed employee, acting director.

In large organizations, management often delegates the right to sign such documents to the heads of departments, workshops and other structural units. In such situations, the general director must issue an order appointing a person responsible for signing the characteristics.

A character reference is an official document with feedback on the activities of a certain person (official, public). In other words, this is a brief description of the employee’s career path, his business and moral qualities, labor and social activities.

A good reference from a previous job can be a big plus when looking for a job.

Most often, a reference from the place of work is used; references are also common for students studying in various institutions (for schoolchildren and students), as well as for students during internship.

The standard specification contains the following information:

1. First name, patronymic and last name of the employee, date of birth, education.

2. The place of work from which the reference is issued is indicated, the positions held by the employee while working in this company, and the duties that he performed are named.

3. The positive qualities of the employee (personal and business) are indicated; information about incentives and awards.

4. Information about advanced training courses that the employee has completed, as well as his participation in various company projects.

5. It is indicated for what purposes and for whom the characteristic is issued.

The phrase “characteristics from the place of work” will probably make many people remember the Soviet past. In fact, the document is indispensable when applying for a new job; it is often required by the courts and police, guardianship authorities and banks when providing a loan. Sometimes the employer’s assessment decides the fate of a person, so you cannot approach its preparation formally, according to a template. When drawing up such a description, the official must be guided by general principles.

The document is not drawn up according to the official form, but taking into account. Characteristics can be internal (within the boundaries of the organization), as well as external (provided to various authorities upon request).

In addition to assessing personal and valuable qualities in work, the paper should contain some data about the person:

• first name, patronymic last name
• year and date of birth
• education
• information about marital status
• military service information
• honorary titles, state awards,
• indication of academic degree

Chief physician of the regional communal hospital Viktor Mikhailovich Sedov.

Option II. Example of characteristics for an employee

Provided to Vera Grigorievna Levashova, born November 9, 1985, working as a primary school teacher.
Levashova V.G. has been working at school No. 4 since August 25, 2007. In 2009, she took advanced courses in the program “Peculiarities of psychology and development of primary schoolchildren.”

Levashova V.G. During her work, she proved herself to be a high-class professional, striving for self-development and constantly working on herself.

The employee follows innovations in pedagogy and successfully implements them in her work. Vera Grigorievna is active in social life and preparing extracurricular activities. She is respected among her colleagues and is not seen in conflicts.

Director of school No. 4 Evgeniy Igorevich Koltunov.

They are quite conventional; their form and content may vary depending on the situation, since there is no official template for writing a characteristic.

Employee characteristics template

The structure of the characteristics is simple and can be easily found on the Internet. It is written according to the following plan:

• date of document preparation
• to whom the reference is provided
• name of organization or company, details
• employee's marital status, children
• specialty education
• business qualities of the employee
• character traits of the person to whom the reference is given
• where the document is submitted
• position, full name, signature of the manager

The specified examples and template should not be followed unquestioningly, since the Labor Code does not have clearly defined requirements for writing such papers. But, as in any other document, when drawing up a description, you should avoid colloquial and slang expressions, adhere to the rules of business speech, and monitor literacy.

As for the content, the boss writing the reference must remember that sometimes the reference for an employee is by no means a formal piece of paper in a person’s fate. It is provided upon request to the courts, guardianship authorities, institutions where the fate of a person is decided, so the preparation of such a document must be taken very seriously, assessing professional and personal qualities not according to a template, but by collecting complete information about the employee.

Write your question in the form below

Discussion: 5 comments

I had to change jobs several times, but the characteristics from the previous one were never required. I think this document is not enough to form a positive impression of the employee; you can write anything you want. The best test is a probationary period.

Answer

In America, for example, you are unlikely to be hired without a recommendation from your previous job. Because they look at the employee’s discipline and responsibility. If you quit and didn’t work the required 2 weeks, this will seriously ruin your career. It’s the same with relationships with colleagues and superiors; they don’t like to conflict. In Russia, serious companies also adopt this practice, but in provincial cities it’s more an exception than a practice.

Answer

I believe that in a new place of work a positive reference will be very useful, and in a new place it is not a fact that management will believe in its authenticity, so you need to show your qualifications in practice, and not in the form of recommendations.

Answer

Employees often turn to the HR department for letters of recommendation. They may be needed for court, for creditors, or when applying for a new position. In this article we will look at a sample characteristic for an employee from the place of work and give some tips on how to write it correctly.

Positive reference from the place of work: is the employer obliged to issue it?

A character reference is a document in which the employer assesses the personal and professional qualities of an employee. Some may consider that such paper is a relic of the past, but if the HR department or the management of the organization has received a written request for its provision, the employee cannot be refused. Taking into account Art. 62 of the Labor Code of the Russian Federation, the process of writing a reference from the place of work cannot exceed three working days from the date of application. This rule applies not only to those subordinates who are currently registered with the company, but also to those with whom the employment relationship has already been terminated (see, for example, the Determination of the Moscow City Court dated 09/08/2011 in case No. 33-28750).

• when applying for a new position;
• when applying for a loan;
• when contacting the guardianship authorities;
• for submission to an educational institution;
• when being awarded a prize or state award;
• for the court.

Depending on the place where this document is addressed, the emphasis and formulation of the employee’s qualities are chosen.

Types of characteristics

The characteristics are:

• external;
• internal;
• positive;
• negative.

External are those characteristics that are provided to other organizations or government bodies. When drawing up such a document, it is necessary to clarify with the employee the purpose of the document request; the style of the description and the form of presentation will depend on this.

Internal characteristics are used, for example, when an employee is transferred to another department or division, for promotion within the organization where he works. In such a document, it is necessary to focus specifically on the business qualities and working skills of the employee.

In some cases, a personnel specialist may ask to prepare a document for an employee of his immediate superior, having first given him a sample of how to write a reference for an employee. This is acceptable and even correct, especially if a new person works in the HR department who is unfamiliar with all the employees, or the team is so large that it is difficult for the HR officer to evaluate the qualities of a particular person.

Please note that the employer is not required to agree on the text of the specification with the employee who needs it. But if he does not agree with the content, he can challenge the document in court.

Example of a job description: general requirements

The current Russian legislation does not contain any template for drawing up such a document. Nevertheless, general rules still exist.

The reference must be issued on the official letterhead of the organization. If this is not approved by the internal regulations of the enterprise, then in any case the full details are indicated on the form, especially if the reference from the place of work is provided at the official request of some institution.

Yes, in this document must be indicated:

1. Personal data, which includes full name. persons, date of birth, marital status, data on military service and education, as well as information on the availability of various awards.
2. Information about the work. This section contains information about the length of service, the time of acceptance, personnel movements within the organization, information about the person’s labor achievements and professional skills. If during the course of work the employee was sent for training, advanced training, etc., then this should also be indicated in the characteristics. This section also contains information about the employee’s various merits (gratitude, encouragement, etc.) or disciplinary sanctions.
3. Personal characteristics. This information is probably the most important part of the entire specification. It may contain various information regarding the personal qualities of a person. If the employee is the head of a department, then it is worth noting his organizational qualities, the presence or absence of responsibility for subordinates, the degree of readiness to make difficult decisions, his demandingness towards himself and his subordinates, and other qualities. If the employee is a performer, then you can indicate the degree of his readiness to carry out the instructions of the manager, initiative, desire for excellent results, etc. Also in this section you can indicate the relationship of the person with the work team: whether he enjoys authority and respect or relationships in the team do not develop due to the complex character or other characteristics of the employee.

Since this is an official document, it must be signed by the head of the organization. A signature and seal are required if the company has one. It is important not to forget to put the date of compilation.

Another practical tip: the testimonial will be easier to use if all the information fits on one sheet.

Sample characteristics from a place of work for a worker: what to write about

The main requirement for a document, of course, is objectivity. As a result, the general description should create an image of the person being characterized and help form the correct opinion.

However, the content may vary depending on who it is being prepared for. If an employee intends to go to the guardianship authorities for the purpose of adoption, his personal qualities should be especially noted in the description, for example, mentioning goodwill, caring, good manners. If a worker is planning to advance up the career ladder or needs to find a job in a new place, such epithets as “executive”, “initiative”, “responsible” will come in handy. The court needs details about how honest a person is, how he approaches his responsibilities, and what kind of relationships he has with his colleagues.

But there is another, pleasant reason to prepare a testimonial - the awarding of state awards of the Russian Federation. In this case, personnel specialists should be guided by the recommendations from the Letter of the Administration of the President of the Russian Federation dated April 4, 2012 No. AK-3560 and the Decree of the President of the Russian Federation dated September 7, 2010 No. 1099 “On measures to improve the state award system of the Russian Federation.” The Letter contains methodological recommendations regarding the preparation of award documents. It states, in particular, that the information should help evaluate the contribution of the awardee, and it is important to mention the qualifications, personal qualities, high merits of the employee, and an assessment of the effectiveness of his activities. It is expressly prohibited to list job functions, track records, or describe the life path of a specialist.

A sample of such a characteristic can be downloaded in the appendices to the article.

Examples of positive testimonials from the place of work

1.

(on organization letterhead)

Characteristic

Issued by ______________________________________________

(Last name, first name, patronymic, date of birth, position)

FULL NAME. work(s) in _____________________________________________________ starting with “______” _______________ 20___. During my work, I was repeatedly sent to advanced training courses, which I successfully completed, according to the following programs: ___________________________.

FULL NAME. has an extensive knowledge of his specialty and is always up to date with the latest developments in his field. Has excellent business negotiation skills.

FULL NAME. has established himself as a responsible employee, focused on excellent results, always ready to quickly make innovative decisions and bear responsibility for their adoption and for the actions of subordinates. Ready to work in any conditions, including outside working hours.

He is distinguished by his punctuality and delicacy in communicating with subordinates and colleagues, for which he is respected by the team. Demanding of himself.

"______" _______________ 20___

Characteristic

This characteristic was issued by full name, date of birth: ___________________________, working in _____________________________________________.

(name of organization and its details)

c “______” _______________ 20___ to present in the position of _________________.

Has a higher education in the specialty _____________________________________.

Family status: ______________________________________________.

(indicate presence of spouse and children)

This employee is a worthy professional. He has never been subject to disciplinary action.

He is on friendly terms with his colleagues. He is friendly and restrained, in any situation he is ready for a peaceful resolution of the conflict. There are no bad habits. Has the right life priorities and guidelines. Enjoys participating in the social life of the team.

This characteristic was issued for submission to ___________________.

___________________ ___________________

Position I.O. Last name Signature

Example of a negative characteristic

Let's look at what a negative reference from a place of work looks like (composing such a review is possible, for example, in the case of personnel certification).

Vesna LLC

№ 567/13

Characteristic

Petrova Olga Ivanovna, born on March 8, 1984.

Olga Ivanovna Petrova has been working at Vesna LLC since January 2018. Holds the position of sales manager. The manager's responsibilities include the following:

• sale of enterprise products;
• interaction with clients;
• drawing up a marketing plan for the enterprise;
• searching for new product sales channels;
• maintaining contacts with clients;
• Maintaining client records.

From the first days of work in the team of Petrova O.I. showed herself to be a conflicted person. She repeatedly expressed her negative opinion about the company’s employees and its management. Expressed disdain for management and clients.

Professional skills of Petrova O.I. not tall. There are no opportunities to improve professional potential.

In the course of carrying out the assigned tasks, there were repeated delays in delivery of products due to the fault of this employee. The plan for selling products is not systematically fulfilled.

Petrova O.I. repeatedly received disciplinary sanctions and reprimands due to being late for work and repeated absenteeism. This employee cannot cope with his immediate responsibilities. The question of inadequacy for the position was raised.

Head of Sales Department

Sumarkin M.V.

22.05.2019

What should not be in the document

As we have already noted, there are no regulations for drawing up characteristics, but there are still certain prohibitions when writing this document. Must be avoided:

• emotional definitions;
• insults to the character being characterized;
• false information;
• the employee’s personal views on politics, religion, etc.;
• grammatical and stylistic errors when drawing up the document, as well as any abbreviations.

Templates to use

All examples below are provided for informational purposes only. But they can be used in your work by replacing some of the information with the data of specific employees. In our case, a sample description of a driver from the place of work will be given for different situations.